HAGUE TOWN BOARD MEETING

October 12, 2010

6:00 pm

Members present:        Supervisor Belden                   E. Frasier

                                    R. Meola                                 R. Gladu

                                    M. Martucci

Also present:               C. Clark, ZEO

                                    D. Smith, Highway Superintendent

                                    D. Manning, Town Clerk

Supervisor Belden opened the audit meeting at 6:00 pm.

The Town Board reviewed the bills.

Motion by R. Gladu, seconded by R. Meola to close the audit meeting at 6:30 pm.  All voting yes.  Motion carried.

Motion by E. Frasier, seconded by R. Gladu to open the regular meeting at 6:30 pm.  All voting yes.  Motion carried.

Pledge of Allegiance:

Moment of Silence:  Larry Best & Jean Mac Farland, and Alison Silvestri

Welcome Guests/Privilege of the floor:  Madeline Pelkey & Mike Cherubini on behalf of the Senior Citizen & Memorial Day committee addressed the Town Board on a rumor that the Board was going to hire an Event Planner.   Supervisor Belden explained that it has been mentioned, but there is no money allocated for this in the 2011 Budget.  Donna Wotton reiterated that this position was mentioned to her, but for the record, she is not interested in the position if this position is created.  Donna also reported on the Hague Oktoberfest.  The event was very well attended, with approximately 1200 visitors.  The vendors also did very well.  The bad news is that due to a change this year, we ordered too many steins.  Last year the steins were purchased as part of the admission ticket into the beer tent, this year we were selling them separate and unfortunately did not sell as many as we wished.  We are in the arrears in the amount of $1250.00.  The Oktoberfest committee would like the Board to pay this amount, and then committee next year will decrease this amount from their budget.  The remaining steins will be sold next year.

Discussion of Bills:  Motion by R. Meola, seconded by E. Frasier to pay General, Highway & Sewer Claims audited at tonight’s meeting.  All voting yes.  Motion carried.

Motion by E. Frasier, seconded by R. Gladu to accept minutes of September 14 & October 5 of 2010 as printed.  All voting yes.  Motion carried.

Regular Committee Report:

  1.  Assessor & Justice (Gladu/Meola):  Councilman Gladu reported that there will not be a reval this year.  Warren County is working on the possibility of a County wide assessment.  We will still need to be careful, due to the school tax.

  2.  Buildings & Grounds/Enhancement (Martucci/Frasier):   Councilman Martucci reported that the roof is leaking on shed in the back of the Community Center building.  The Highway Department will help with the replacement of a metal roof.  Tim Fiallo will caulk around the vent on the Community Center roof above the kitchen area.  This should stop the leak in the kitchen.  Councilwoman Frasier has spoken with Jared Tatich, Elan Planning.  Elan Planners will re-advertise again for projects need to be completed at work  

TC Murphy:    $1205.13

ProBuild:         $746.83

Curtis:             $1,159.99       

The material will be purchased from TC Murphy to fix the back roof on the shed and seal around the vent in the kitchen area.  TC Murphy had a more complete package than the other Companies.

  3.  Finance & Insurance (Frasier/Martucci):  No report.

  4.  Fire Department (Gladu/Martucci):  Councilmen Gladu & Martucci reported that they have met with the Fire Department on the 2011 Budget.  The continuing high cost to the Department is Workmen Compensation, truck repair and turnout gear.  Truck 342 is out of service and the marine boat has been stored for the winter. 

  5.  Highway (Martucci/Gladu):  Superintendent Smith reported that the Highway Department has been getting things ready for the winter.  They have been working on McCoy, Decker & Dodd Roads.

  6.  Museum & Historian (Frasier/Martucci):  Councilwoman Frasier reported that the Graphite Mine marker is here and will be installed on the Mill Road soon.

  7.  Personnel (Frasier/Gladu):  Councilwoman Frasier reported that the Board has been working on the 2011 Budget.

Motion by E. Frasier, seconded by R. Gladu to appoint Tim Fiallo as Maintenance person with work as needed at the Sewer Treatment Plant, effective October 1, 2010 at 20 hours a week.  All voting yes.  Motion carried.

Councilman Gladu reported that there have been issues with employee’s punching other employee’s time cards.  A letter will be drafted and sent to each Highway Employee for them to sign.

  8.  Planning/Zoning/Stormwater (Gladu/Meola): 

ZONING REPORT TO TOWN BOARD

October 12, 2010

• Permits Activity                                        Month              YTD          
• Land Use Development                                9                      39                               
• Site Plan Review                                            4                      11                               
• Subdivisions                                                   1                      3                                 
• Variance                                                         0                      3         
• Wastewater                                                    2                      7                                 
• Wastewater Variances                                  0                      0                                   

• Planning Board: The October 7, 2010 Planning Board Meeting in attendance:  Acting Chair Dick Frasier, John Brown, Pam Paterson, Bruce Clark, Mike Cherubini, & Martin Fitzgerald, Sr. Absent: EJ Siwek

The Planning Board approved one modification to an existing approval, for a ½ bath and the replacement of a nonconforming structure. They deemed a subdivision application complete and members will conduct a site visit later in the month.  The board also reviewed an application for a restaurant and addressed issues of pedestrian crossing as well as Stormwater prevention.  The application was deemed complete and the full Board will conduct a site visit later this month. A request to reissue a Compliance Certificate for a Planning Board approved project was granted.

• Zoning Board: The September 23^rd. Zoning Board of Appeals meeting was cancelled due to lack of applications.
• One Vacancy on the ZBA 
• I attended the Lake George Watershed Conference on October 5, 2010 many innovative ideas were exchanged as well as different view of Watershed protections.  All Power Point presentations are available at www.lakegeorge2000
• Boat Launch and Parking tickets:  Twenty appearance tickets were issued over the summer.  Total fine collect to-date: $125.00. A trial has been scheduled for 8 violations on Oct. 28^th.  Court appearances for 6 other violations have been rescheduled for the 28^th as well. One violation was dismissed for “a disabled boat.”

Request from Cathy Clark to work Monday, Tuesday and Wednesday the week of October 18, 2010.  The Board approved her request.

  9.  Recreation Promotion & Youth (Meola/Martucci): Councilman Martucci reported that Warren County Tourism has set up another cycling tour.  The tour will start & finish in Lake George; they will be stopping off at the Hague Park on Sunday June 26, 2011.                                                         

10.  Sewer Dist. #1 & #2 (Belden/Frasier):   No report

11.  Town Park (Meola/Martucci):  The Park is closed for the season.

12.  Transfer Station (Gladu/Meola):  Councilman Gladu reported that Supervisor Belden and he have been in contact with Eastside Metal.  They would like to set up a date to pick up old air conditioners, refrigerators, freezers, cars or any other item with metal.

UNFINISHED BUSINESS:  None.

COMMUNICATIONS & PETITIONS:

1.  There will be a Town Board Budget Workshop Meeting 10/14/2010 at 3 pm.

NEW BUSINESS:

1.  RESOLUTION #67 OF 2010

RESOLUTION AUTHORIZING AGREEMENT TO LUMP SUM MUNICIPAL SNOW AND ICE AGREEMENT WITH THE STATE OF NEW YORK

Resolution introduced by R. Gladu, and seconded by R. Meola.

WHEREAS,   by Resolution #15 of 1991 the Town of Hague entered into a Lump Sum Municipal Snow and Ice Agreement with New York State Department of Transportation, and

WHEREAS,   the Town of Hague is negotiating renewal of the contract with the New York State Department of Transportation, and

WHEREAS,   the Lump Sum Municipal Snow and Ice Agreement shall be $4713.50  per lane mile 50.5 lane mile for a total of $238,031.82 for the 2010/2011 season and for the remainder of the term of the agreement commencing July 1, 2010, NOW THEREFORE BE IT

RESOLVED   that the Supervisor of the Town of Hague be, and hereby is, authorized to execute and deliver a Lump Sum Municipal Snow and Ice Agreement on behalf of the Town of Hague with the New York State Department of Transportation.

DULY ADOPTED BY THE FOLLOWING VOTE:

AYES:  Supervisor Belden, R. Gladu, R. Meola, M. Martucci, and E. Frasier.

NAYS:  None.

ABSENT:  None.

DATED:  October 12, 2010

Motion carried.

2.  RESOLUTION #68 OF 2010

RESOLUTION AUTHORIZING AWARD OF BID REGARDING THE TOWN OF HAGUE HIGHWAY GARAGE SITE CLEANUP PROJECT

RESOLUTION INTRODUCED BY M. Martucci, SECONDED BY E. Frasier

WHEREAS,   in accordance with Resolution # 65 of 2010, the Town of Hague’s Town Clerk duly advertised for bids for the Town of Hague Highway Garage Site Cleanup Project, as more clearly specified in bid documents and specifications prepared by Vision engineering, LLC, and

WHEREAS,   on September 30, 2010, the Town Clerk duly received and opened all bids, and

WHEREAS,   Vision Engineering has recommended that the Town Board award the bid to the lowest responsible bidder, Zebra-Tech, LLC for an amount not to exceed $106,498.00; and

WHEREAS, Vision Engineering has advised the Town Board that there are times when Change Orders may become necessary and have therefore requested that the Town Board also authorize up to 20% contingency for Change Orders that Vision Engineering deems necessary or appropriate, and

WHEREAS,   the Town Board wishes to award such bid, and

NOW THEREFORE BE IT

RESOLVED,  that the Hague Town Board hereby accepts and awards the bid for the Town of Hague Highway Garage Cleanup Site Project on West Hague Road to the lowest responsible bidder, Zebra Tech, LLC, for an amount of $106,498.00, and

BE IT FURTHER

RESOLVED,  that the Town Board hereby authorizes Vision Engineering to approve and sign Change Orders pertaining to the Contract up to a 20% contingency that he deems necessary or appropriate, and

BE IT FURTHER

RESOLVED,  that the Town Board further authorizes and directs the Town Supervisor to execute any needed Agreement between the Town and Zebra Tech, LLC, in form acceptable to the Town Supervisor, Vision Engineering, and /or Town Counsel, and

BE IT FURTHER

RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to amend the 2010 General Fund Budget by appropriating $177,500.00 from General Fund unexpended balance to General fund A005132410 Highway Garage Remediation to cover low bidder contract, soil testing and lab analysis, engineering, and 20% contingency, and

BE IT FURTHER,

RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,   and/or town counsel to take any and all action necessary to effectuate the terms of this Resolution.

DULY ADOPTED BY THE FOLLOWING VOTE:

AYES:  Supervisor Belden, M. Martucci, E. Frasier, R. Gladu, and R. Meola.

NAYS:  None.

ABSENT:  None.

DATED:  October 12, 2010

3.  RESOLUTION #69 OF 2010

RESOLUTION TO HOLD A PUBLIC HEARING ON PROPOSED

LOCAL LAW #1 OF 2010

A local law to amend Chapter 64 of the Code of the Town of Hague relating to the licensing of dogs

Resolution introduced by R. Meola, and seconded by R. Gladu.

RESOLVED,  that the Town Board of the Town of Hague will hold a public hearing on the 9^th day of November 2010 at 6:15 pm at the Hague Community Center on proposed Local Law #1 of 2010 entitled ““A local law to amend Chapter 64 of the Code of the Town of Hague relating to the licensing of dogs

Duly adopted by the following vote:

AYES:  Supervisor Belden, R. Meola, R. Gladu, M. Martucci, and E. Frasier.

NAYS:  None.

ABSENT:  None.

DATED:  October 12, 2010

Motion carried.

4.  RESOLUTION #70 OF 2010

AMEND EMPLOYEE MANUAL TO INCLUDE DIRECT DEPOSIT

RESOLUTION INTRODUCED BY R. Gladu, AND SECONDED BY M. Martucci

WHEREAS,   the Town Board is desirous of offering direct deposit to its employees, AND

WHEREAS,   the Town Board hereby amends Section II – B- 3 – of the Employee Manual to include authorization for direct deposit, AND

WHEREAS,   an authorization form will include employee name, bank name and location, account name and routing numbers and account type and be signed by the employee and presented to the payroll department, NOW, THEREFORE, BE IT 

RESOLVED,  that the Board approve the attached authorization form and include the changes in the employee manual to be effective with payroll # 45 dated November 11, 2010 and a copy of this resolution with attachment be given to each town employee. 

DULY ADOPTED BY THE FOLLOWING VOTE:

AYES:  Supervisor Belden, R. Gladu, M. Martucci, E. Frasier, and R. Meola

NAYS:  None.

ABSENT:  None.

Motion carried.

SUPERVISORS REPORT & COUNTY REPORTS:

Other: 

Linda Mury reported that the Hague Volunteer Fire Department will be holding an open house on October 24, 2010 from 11 am to 2 pm.  Free Blood Pressure Testing, Free Chair Massage, and refreshments will be served.

Ticonderoga Superintendent John McDonald will be available at the Hague community Center for questions regarding the school on October 21, at 6:30 pm.

Ray Snyder reported that the New Hague Road sign is still missing.  Supervisor Belden reported that it is on order and should be in soon.

Meg Haskell has concern over the speed at which cars are traveling on New Hague Road.  The speed limit is 55 mph.  She asked the Board if it was possible to have the speed limit reduced to 45 mph.  Supervisor Belden will get in touch with the County to see if anything can be done.

ADJOURNMENT:     Motion by R. Meola, seconded by R. Gladu to close the meeting at 7:45 pm.  All voting yes.  Motion carried.

Respectfully submitted,

Deborah F. Manning, Town Clerk