HAGUE TOWN BOARD MEETING

  October 13, 2009

5:30 pm

Supervisor Belden called Audit meeting to order at 5:30 pm.

Members present:  Supervisor Belden, E. Frasier, R. Meola, M. Martucci, and R. Gladu.

Also present:  Judge Viscardi

The Board reviewed the bills.

Motion by E. Frasier, seconded by R. Meola to close audit meeting at 6:00 pm.

Supervisor Belden opened the meeting and introduced Mr. Richard Dinalfo, CPA who conducted the Financial Audit for the Town of Hague. 

Mr. Dinalfo gave a review of his written report, which was received by the Board in May of 2009.  The Financial Audit covered cash management, sewer, investments, and payroll.  He noted in his report his recommendations.

Councilman Meola had a list of concerns which were not part of his report.  Mr. Dinalfo explained that none of the items in letter received from Councilman Meola were merited to be included in his audit report to the Town of Hague.

The Town Board thanked Mr. Dinalfo for his time.

Motion by E. Frasier, seconded by R. Gladu to close the special meeting with Mr. Dinalfo at 6:15 pm and open the scheduled Public Hearing on Waste Water Variance, Tax Map#12.14-1-16.  All voting yes.  Motion carried.

The Town Clerk read the following notice, published on September 30, 2009.

LEGAL NOTICE

NOTICE OF PUBLIC HEARING

TOWN OF HAGUE

PLEASE TAKE NOTICE, that the Town Board being the Local Board of Health of the Town of Hague will hold a public hearing on the 13^h day of October 2009 at 6:15 pm at the Hague Community Center, 9793 Graphite Mountain Road, Hague, N. Y. regarding a Waste Water Variance for the Ken Boyer property located at 9667 Lakeshore Drive, Tax Map # 12.14-1-16.

The records regarding the above project are available for public inspection during normal business hours at the Town Clerk’s Office, Hague Community Center, 9703 Graphite Mountain Road, Hague, NY.   At such hearing all persons will be given the opportunity to be heard.  Written or oral statements will be taken at that time. Time limitations may be imposed for each oral statement if necessary.

BY ORDER OF THE HAGUE LOCAL BOARD OF HEALTH

Deborah F. Manning

Hague, Town Clerk

Dated: September 25, 2009

Pub: September 30, 2009

Dennis J. MacElroy, P.E. of The Environmental Design Partnership, LLP gave a report on the project.  This is a pre-existing nonconforming lot with a nonconforming wastewater system.  The applicant is attempting to use the Puraflo Peat Fiber Biolfilter Modules to improve the treatment system and lessen the impact of the nonconformity.

No oral or written statements.

Motion by M. Martucci, seconded by E. Frasier to close the public hearing at 6:30 pm and open the regular Town Board meeting.  All voting yes.  Motion carried.

Motion by R. Gladu, seconded by R. Meola that the Town Board acting as the Board of Health accept the application for a Waste Water Variance for the Ken Boyer property located at 9667 Lakeshore Drive, Tax Map # 12.14-1-16. 

Roll Call Vote:

Supervisor Belden:  Aye

R. Gladu:  Aye

R. Meola:  Aye

E. Frasier:  Aye

M. Martucci:  Aye

Motion carried

Moment of Silence:  Albert Wray, Laura Waters Bolton, Jason Laundree, and Dorothy Babcock and Imogene Frasier.

Welcome Guests/Privilege of the floor: 

Judy Stock, Editor of the Hague Chronicle would like to welcome everyone to the Hague Community Center for “Meet the Candidate Night” on Thursday October 15, 2009 at 7:00 pm.

Discussion of Bills:  Motion by M. Martucci, seconded by R. Gladu, to pay General Highway & Sewer Claims.  All voting yes.  Motion carried.

Motion by R. Meola, seconded by R. Gladu to accept minutes as printed, subject to corrections:    September 8, 2009 to include that at the September 8, 2009 meeting the Town board agreed to have the Attorney for the Town present at all Town Board meetings. October 1, 2009, and October 5, 2009.  All voting yes.  Motion carried.

Regular Committee Report:

  1.  Assessor & Justice (Gladu/Meola):  Councilman Gladu that the Assessor has been busy updating files to be ready for the next cycle.

  2.  Buildings & Grounds/Enhancement (Martucci/Frasier):   Councilman Martucci reported that three proposals were received for the repair/renovation of porch at east end of Community Center.

  Northwood Building & Masionary:  $5,150.00

  Kelly Construction:  $6,479.00

  Murphy Construction:  $8,967.00

Motion by M. Martucci, seconded by E. Frasier to accept Northwoods Building and Missionary proposal in the amount of $5,150.00 for the repair/renovation of porch at east end of Community Center.  All voting yes. Motion carried.

Motion by E. Frasier, seconded by M. Martucci to hire Janitorial Service for the cleaning of the carpets at the Community Center in the amount of $875.00.  All voting yes.  Motion carried.

The Board will discuss further the need of increasing the vault area and to consider the rest of the building including the basement.  The mold in the basement should be checked.  There are also items from different citizen groups that need to review what can be saved or thrown away.

Two out of the five dehumnifers in the basement are broken.  Supervisor Belden will have Mike Witherbee look at them to see if they are worth fixing.

Thank you to Cathy Clark and Bertha Dunsmore will all of their help with cleaning the Community Center.

  3.  Finance & Insurance (Frasier/Martucci):  Motion by E. Frasier, seconded by M. Martucci to move money out of Capital Fund in the amount of $5,150.00 to pay the contractors.  All voting yes.  Motion carried.

  4.  Fire Department (Gladu/Martucci):  The Committee will meet with the Fire Dept. to review the Budget for 2010.

  5.  Highway (Martucci/Gladu):  Superintendent Smith reported that the Highway Dept. has been getting things ready for winter.  He will have the crew fill the pot holes at the Beach and in the Parking lot by the Baptist Church.

The Highway Dept. will be advertising for a full time employee and a call-in person for the winter months.  Also we will be advertising the sale of the Ford F50.

  6.  Museum & Historian (Frasier/Martucci):  Councilwoman Frasier reported that there was a dedication of a bench to the former Historian Ethel Andrus.  The Historical Society will hold an afternoon meeting on November 8, 2009.

  7.  Personnel (Frasier/Gladu):  The committee will be advertising for Highway MEO and Custodian/Maintenance person.

  8.  Planning/Zoning/Stormwater (Gladu/Meola):    

ZONING REPORT TO TOWN BOARD

October 13, 2009

• Permits Activity                                              Month             YTD              

Land Use Development                             8                      51                   

Site Plan Review                                        3                      14                               

Subdivisions                                               0                      7                     

Variance                                                     0                      5                                 

Wastewater                                               1                      10                               

Wastewater Variances                                1                      1                       

• Planning Board: October 1, 2009

In Attendance: Chair E J Siwek,  Dick Frasier,  Pam Peterson,  Michael Cherubini,  Martin Fitzgerald, John Brown, & Bruce Clark.  The Board reviewed one minor subdivision and approved two other minor subdivisions. They have received three applications for new construction within 100’ of the lake and will conduct a site visit on October 21^st of all three properties

• Zoning Board:  September 24, 2009 Zoning Board of Appeals meeting was cancelled due the fact that an applicant withdrew his application for a variance.       

• Zoning Violations: A fence violation may be been turned over to the APA. They may need a letter from the Town requesting the APA enforcement in this matter. The 6’ residential fence is located with in 50’ of the mean MHW of the lake. APA & TOH violation. No permits or Variance approval. Registered appearance ticket refused by property owner.

The April 16, 2009 violation of two dwelling units on a nonconforming parcel.  Stove has been removed from 2nd kitchen has been removed 10-10-09 inspection.  Unit is no longer advertised on the web. Owner will be a applying for a variance.

New violation: rebuilding a dwelling without permits has been reported by Warren County.

One sign

• Kent-Podeswa Violation:  The unsafe buildings have been removed and footings have been replaced on other cottage, a new septic system has been installed.  Town Board will need to request the Attorney to write a letter to the County Clerk instructing her to vacate the notice of unsafe building for the Kent/ Podeswa property.

• Signs- APA, DEC, Encon and Town of Hague do not allow off premise signs. The ZEO has requested from DOT property management to allow us to add signs of our businesses names to hang below the Chamber sign in our downtown area.

The Town thanked the Lake George Waterkeeper for sponsoring two people to attend the North Country Stormwater Tradeshow Conference.

  9.  Recreation Promotion & Youth (Meola/Martucci):  Councilman Meola reported that the Oktoberfest was a huge success.           Thanks to Donna Wotton for all of her help with the event.

10.  Sewer Dist. #1 & #2 (Belden/Frasier):  Supervisor Belden reported that Reale Construction will be done by the 20^th of October.

11.  Town Park (Meola/Martucci):  Councilman Meola reported that the Visitor Center is closed for the season.

12.  Transfer Station (Gladu/Meola):

UNFINISHED BUSINESS:

1.  The Three proposals that were received for the repair/renovation of porch at east end of Community Center were reviewed a proposal was awarded to Northwoods under Buildings and Grounds report.

2.  Motion by R. Gladu, seconded by M. Martucci to have the Attorney write a letter to the County Clerk instructing her to vacate the notice of unsafe building for the Kent/ Podeswa property.  All voting yes.  Motion carried.

COMMUNICATIONS & PETITIONS:

1.  A letter was received from Judy Schultz, Chairwoman of The Hague Arts Fair thanking Bert, Dan, and the Board for their help with the event.

NEW BUSINESS:

1.  RESOLUTION #75 OF 2009

RESOLUTION AUTHORIZING AGREEMENT TO LUMP SUM MUNICIPAL SNOW AND ICE AGREEMENT WITH THE STATE OF NEW YORK

Resolution introduced by R. Meola, and seconded by M. Martucci.

WHEREAS,   by Resolution #15 of 1991 the Town of Hague entered into a Lump Sum Municipal Snow and Ice Agreement with New York State Department of Transportation, and

WHEREAS,   the Town of Hague is negotiating renewal of the contract with the New York State Department of Transportation, and

WHEREAS,   the Lump Sum Municipal Snow and Ice Agreement shall be $4719.80  per lane mile 50.5 lane mile for a total of $238,349.81 for the 2009/2010 season and for the remainder of the term of the agreement commencing July 1, 2009, NOW THEREFORE BE IT

RESOLVED   that the Supervisor of the Town of Hague be, and hereby is, authorized to execute and deliver a Lump Sum Municipal Snow and Ice Agreement on behalf of the Town of Hague with the New York State Department of Transportation.

DULY ADOPTED BY THE FOLLOWING VOTE:

AYES:  Supervisor Belden, R. Meola, M. Martucci, E. Frasier, and R. Gladu.  Motion carried.

SUPERVISORS REPORT & COUNTY REPORTS:

Supervisor Belden reported that the County is down 14% in sales tax revenue.

Other:  Bruce Clark mentioned the need of the Community Center having an AED (Automated External Defibrillator).  There is a 2 hour training course that is needed to operator the AED.  He will get more information for the Board.

Motion by R. Meola, seconded by M. Martucci to go into executive session with members of the Planning Board at 7:45 pm to discuss personnel procedures.  All voting yes.  Motion carried.

Motion by R. Meola, seconded by M. Martucci to close executive session at 8:20 pm and reconvene to the regular meeting.  All voting yes.  Motion carried.

Motion by E. Frasier, seconded by M. Martucci for three Planning Board, three Zoning Board and two Town Board members to make up a revision committee to work on updating the Code Book for the Town of Hague.  All voting yes.  Motion carried.

Motion by M. Martucci, seconded by E. Frasier to adjourn meeting at 8:30 pm.  All voting yes.  Motion carried.

Respectfully submitted,

Deborah F. Manning

Town Clerk