HAGUE TOWN BOARD

AUDIT & REGULAR MEETING

May 13, 2008

6:00 PM

 

 

 

MEMBERS PRESENT:  Supervisor Belden, E. Frasier, R. Meola and

 R. Gladu.

Absent:  M. Martucci

 

Motion by E. Frasier, seconded by R. Gladu to open the audit meeting at 6:00 pm.  All voting yes.  Motion carried.

 

The Town Board reviewed Warrant #5 of 2008.

 

Regular Town Board meeting was opened at 6:30 pm.

 

Pledge of Allegiance.

 

Moment of silence:  Hannah Cameron

 

Welcome Guest Privilege of the Floor: 

 

Chris Navitsky, Lake George Water Keeper – reported that there will be an Informational Forum scheduled for May 29, 2008 10 am to 2 pm with Land Design Professionals at Fort William Henry.

 

Graham Bailey reported that the Lake George Swim will not be held due to not getting the sanction.  He thanked the Town Board and everyone else in support of this project.  Hopefully in the future we will be able to hold this event again.

 

Councilman Meola pointed out that at the meeting of April 24th 2008 the Insurance contract for the Town is for one year.  The Board agreed that the soliciting process will begin in early March in order for the Companies to have adequate time to submit their proposals for the Town Board to review. 

 

Councilwoman Frasier pointed out that Insurance Companies would like the Towns to request proposals on a 3 to 5 year plan.

 

Discussion of Bills:  Motion by R. Gladu, seconded by E. Frasier to pay Warrant #5 of 2008.  All yes.  Motion carried.

 

Motion by R. Gladu, seconded by E. Frasier to accept minutes of 4/8, 4/21, 4/24 and 5/8 of 2008 as printed.  All yes.  Motion carried. 

 

Motion by R. Gladu, seconded by E. Frasier to incorporate into the minutes of May

8, 2007 appointing Raymond Mury as Alternate Member to the Board of Assessment Review,  that his term expires 9/30/2011.  All voting yes.  Motion carried.

 

Regular Committee Reports:

1.  Assessor & Justice (Gladu/Meola):  Councilman Gladu reported that Grievance Day is scheduled for May 27, 2008.  School Budget vote will be held on May 20th, 2008. 

He contacted Superintendent McDonald on the possibility of holding a meeting in Hague.  At this point Mr. McDonald explained that the meetings have already been set and published. 

 

Councilman Gladu has also been working with the Judge learning the software program.

There is an opening for Court Clerk.  The Personnel Committee is working on the possibility of creating a part time job consisting of approximately 20 hours a week.  This person would take minutes of the Planning Board & Zoning Board, act as Court Clerk and help with purchase orders.

 

 2.  Buildings & Grounds (Martucci/Frasier): Councilwoman Frasier will work with Councilman Martucci next week on the deck proposals. 

 

3.  Enhancement Committee (Frasier/Meola):  Councilwoman Frasier reported that the plants by the bridge were donated by Michael Beneduce.  The baskets will be done by Memorial Day Weekend. 

 

4.  Finance & Insurance (Frasier/Martucci):  Councilwoman Frasier reported that she has contacted a retired auditor who will be sending the Town of Hague a proposal for conducting a Financial Audit. 

 

Councilman Meola questioned why we are not receiving 1.75% interest on our checking accounts from TD Banknorth as per their proposal. Councilwoman Frasier has contacted them and the change will take effect next month.

 

5.  Fire Department (Gladu/Martucci):  Councilman Gladu reported that the Town Board met with representatives of the Hague Fire Dept. to review their Quarterly Report.  The dry hydrants at the Town Park have been working.  They will continue to monitor and if need work can be done at the end of the season.

 

6.  Highway (Martucci/Gladu):  Councilman Gladu reported that approximately 490 yards of brush from the storm has been chipped and 227 yards of sand has swept.  The pot holes have been reported and will be fixed by Memorial Day.  Paving will begin on Pine Orchard Road.  RFP’s were put out for Item 4 and Sand.  One sealed proposal was sent in.  The proposal for each item was under $10,000.00 so does not need to be advertised for bid.  Supervisor Belden feels that since the total of all items request will exceed the $10,000.00 that we should advertise for these items.

Motion by Supervisor Belden, seconded by R. Meola to advertise for sealed bids for screened sand, and Item 4.  AYES:  Supervisor Belden, E. Frasier, R. Meola.  Abstain:  R. Gladu.  Motion carried.  Notice will be put in paper.

 

7.  Museum & Historian (Frasier/Meola):  Councilwoman Frasier reported that Jerry Crammond is doing a great job.  The Union Cemetery committee has been cleaning up the Cemetery by Pine Orchard Road.  They need money for a new fence.  The Board agreed to the purchase of fencing.

 

8.  Personnel (Frasier/Gladu):  No report.

 

 9.  Planning/Zoning/Stormwater (Gladu/Meola):

·         NYDOS Training:  May 14, 2008 3:30 pm to 8:30 pm.  Brain Grisis, Local Government contact, APA , Erin Thomas Land Use Specialist, and Linda King Land Use Training Specialist will be the presenters. Training topics were chosen based on the desire of the Boards. APA will once again be administering the distribution of the training flyers and reservation for the training session. 

 

10. Recreation & Youth (Meola/Martucci):  Councilman Meola reported that the Silver Camp summer program is in place.  There will be applications available at the Community Center.  The Silver Camp Program will also include the Music Camp.

 

11. Sewer Dist. #1 & #2 (Belden/Frasier): Supervisor Belden reported that we should be going out to bid soon for construction of Sewer District #2. 

 

12.  Town Park (Meola/Martucci):  The Town Board agreed with the purchase of sand for the beach if DEC will allow.

 

13. Transfer Station (Martucci/Gladu):  Councilman Gladu reported that the committee will set up a meeting with the entire Town Board and Casella Waste to review the contract.    

 

UNFINISHED BUSINESS:

1.  Councilman Meola will ask for pricing for a carved sign for replacing sign at the Hague Town Park.

2.  Motion by R. Meola, seconded by R. Gladu to appoint the following for the summer 2008 positions.

Joan Steitz – Visitor Center booth 

Kaley Manning – Park Attendant

Kathi Ramant – Park Attendant substitute

Brendon Carberry – Lifeguard alternate

All voting yes.  Motion carried.

 

3.  Cleaning proposals for Community Center are on hold until next month.

 

4.  Motion by E. Frasier, seconded by R. Gladu to authorize Supervisor Belden to attend the May 14th Land & Water Grant funding in Saratoga, NY.  All voting yes.  Motion carried.

 

5.  Motion by E. Frasier, seconded by R. Gladu to authorize Supervisor Belden to attend the June 1 & 2 Annual ATV meeting.  All voting yes.  Motion carried.

 

6.  The Board agreed to purchase a Truck for Maintenance/Park off state contract. 

 

COMMUNICATIONS & PETITIONS:

 

1. A letter was received from the Hague Chamber of Commerce requesting that the Town re-visit the Alcohol Beverages Ordinance (Chapter 61), along with Hague code (Chapter 124.5-F) to allow Alcohol during special events at the Town Park.  Action on this request was postponed to the June meeting.


2.  RESOLUTION #53 OF 2006

RESOLUTION TO NAME A PRIVATE DRIVE

RESOLUTION INTRODUCED BY   R. Meola, AND SECONDED BY R. Gladu. 

 

WHEREAS,   the Hague Town Board adopted Resolution #63 of 2006 naming the private drive leading to the Harrison, Grishkot & Griffin residences and included in the E911 numbering system be named “Winne Drive.”  This private road is 884 feet in length, and

WHEREAS,   the property owners desire to change the name of “Winne Drive” to “Jenkins Point Drive” NOW, THEREFORE, BE IT

RESOLVED,  that a copy of this Resolution be forwarded to the E911 coordinator, the US Postal Service in Hague and the Hague Town Assessor.

DULY ADOPTED BY THE FOLLOWING VOTE:

AYES:  Supervisor Belden, R. Meola, R. Gladu, and E. Frasier.  Motion carried.

 

3.  Letter was received from A. Graham Bailey, member of the LGA Board of Directors on cleaning of Catch Basins.

 

NEW BUSINESS:

 

1.  The Town Board accepted the resignation of Nancy E. Young as Administrative Clerk, effective June 1, 2008 with regrets.  Councilman Meola pointed out that the record shows that this appointment was never made.

 

2.  Resolution authorizing the Supervisor to submit an application to NYS DOT Transportation Enhancement Program was tabled until the Town Board receives more information on the cost of the walkway project.  A meeting of the Town Board and the Engineers for the project and the Walkway Committee has been scheduled for May 19, 2008.

 

3.  Motion by E. Frasier, seconded by R. Gladu to authorization Supervisor Belden to sign Inter-Municipal Agreement between the Town & Village that are members of the Lake George Watershed Conference sharing the use of  TV camera & equipment used to inspect sewer lines.  All voting yes.  Motion carried.

 

4.  Supervisor Belden will write a letter to Pride of Ticonderoga in support of the  two grants for both the RESTORE & ACCESS to Home Programs, but the Town of Hague is already participating in these two grants threw Warren County.  Residents who have already received funds threw Warren Count will not be able to apply through the Ticonderoga Pride program.

 

ADDENDUM

 

1.  A letter was received from ACO/DCO, Linda Benway resigning from her position.  The Town Board will go into executive session at the conclusion of the meeting to discuss the situation with Linda Benway. 

 

2.  Motion by Supervisor Belden, seconded by R. Gladu to sponsor the Gender Free Inc. (organization working toward lower cost of spay/neuter of feral cats and placement of abandon dogs & cats) at the Memorial Day “Ready to-go Doggy Show” in the amount of $100.00.  All voting yes.  Motion carried.

 

3.  The Hague Snow Park survey has been completed.  The next step is authorization for design of Hague Snow Park in the amount of $7,500.00. Questions were raised on the parcel of land owned by the Carney family. Possibly a letter should be written to them to see if they would be interested in selling a portion of the property.  The Board will wait to see the outcome of the grant before commenting to the design phase.

 

4.  RESOLUTION #54 OF 2008

2007/08 AMENDMENT B – SNOW & ICE FIXED LUMP SUM CONTRACTS

Resolution introduced by R. Meola, and seconded by R. Gladu.

WHEREAS,   due to the high cost of fuel during 2007/08 the Town of Hague agrees that the Municipal S&I Agreement estimated expenditure be revised to reflect the fuel adjustment. NOW THEREFORE BE IT 

RESOLVED,  that the Hague Town Board agrees to Amendment B to change the estimated expenditure for the NYSDOT S&I Agreement, to a revised estimated expenditure of $201,806.28 from the original amount of                                           $193,353.00, AND BE IT FURTHER

RESOLVED,  that the Hague Town Board authorizes the Town Supervisor to sign said agreement.

DULY ADOPTED BY THE FOLLOWING VOTE:

AYES:  Supervisor Belden, R. Meola, R. Gladu, and E. Frasier.  Motion carried.

 

5.  Two proposals were received for landscaping of the Rt. 9N & Rt. 8 Triangle.

North Country Landscaping & Design:  $455.00

DeFranco Landscaping/Cons., Inc.:  $515.00

Motion by R. Gladu, seconded by R. Meola to accept North Country Landscaping & Designs proposal of $455.00 for landscaping of the Rt. 9N & Rt. 8 Triangle.  All voting yes.  Motion carried.

 

6.  The completed Employees Manual will be presented to the Board and voted on.

 

7.  Rabies clinic at the Hague Fire Dept. – May 17th 10 am to Noon

 

8.  NYS DEC Annual Weekend for FREE fishing – June 28th & 29th

 

9.  Town Clean Up Day is scheduled for June 13th & 14th 2008.

 

Motion by R. Gladu, seconded by E. Frasier to go into Executive Session at 8:05 pm with Linda Benway ACO/DCO to discuss issues relating to the position.  All voting yes.  Motion carried. 

 

Supervisor Belden opened Executive Session at 8:06 pm.

 

Motion by R. Meola, seconded by R. Gladu to return to open session at 8:55 pm.  All voting yes.  Motion carried.

 

 

Motion by R. Meola, seconded by R. Gladu to adjourn meeting at 8:56 pm.  All voting yes.  Motion carried.

 

Respectfully submitted,

 

 

Deborah F. Manning

Town Clerk