TOWN OF HAGUE TOWN BOARD

 

ORGANIZATIONAL MEETING

 

JANUARY 5, 2006

 

6:30 P.M.

 

 

 

CALL TO ORDER:  Supervisor Belden opened the Organizational Meeting at 6:30 pm.

 

The Town Clerk gave the Oath of Office to the newly elected members.

 

Members present:  Supervisor Belden, R. Gladu, E. Frasier, T. LaPointe, and A. Steitz.

 

Moment of Silence:  Bob Kostides 

 

SALUTE FLAG:

 

NEW BUSINESS:

 

          Resolutions for 2006

 

          Committee Appointments

 

          Holiday Schedule

 

          Procurement Policy

 

          Transfer Station                        Operated by Casella Waste Management

 

           

 

ADJOURNMENT:  Motion by R. Gladu, seconded by E. Frasier to adjourn meeting at 7:20 pm.  All voting yes.  Motion carried.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MOTION BY COUNCILMAN STEITZ, SECONDED BY COUNCILWOMAN FRASIER TO ADOPT RESOLUTIONS NUMBERED 1- 13

 

RESOLUTIONS FOR 2006

 

Resolution # 1 – Regular Meeting

     Resolved, that the regular meeting of the Town Board of the Town of Hague shall be held on the second Tuesday of each month at 6:30 p.m. at the Hague Community Center.

 

Resolution # 2 – Meeting to Review Claims

     Resolved, that the Town Board of the Town of Hague will meet to review claims at 6:00 p.m. prior to the regular monthly Board Meeting at the Hague Community Center.  All claims will be verified with purchase order system.

 

Resolution # 3 – Official Depository

     Resolved, that the Evergreen Bank – Bolton Landing Office is designated official depository for the Town Funds.

 

Resolution # 4 – Official Newspaper

     Resolved, that the Glens Falls Post Star is designated as the official newspaper for legal advertisements.

 

Resolution # 5 – Mileage Rate

     Resolved, that the mileage rate be established at $.36 per mile for the year 2006.  Individuals claiming mileage MUST submit for reimbursements monthly, or payment will not be made.

 

Resolution # 6 – Investment of Surplus Funds

     Resolved, that the Supervisor be empowered to invest surplus funds to draw interest for the accounts from which the funds were drawn.

 

Resolution # 7 – Association of Towns

     Resolved, that Town Officials are permitted to attend Association of Towns meeting in NYS in February at Town Expense and naming the Supervisor the regular delegate, authorizing the Supervisor to name an alternate for voting purposes.

 

Resolution # 8 – Records Management Officer

     Resolved, that Deborah Manning is named as Records Management Officer and the Supervisor to be the Appeals Officer.

 

Resolution # 9 – Tax Collector

     Resolved, that the Tax Collector deposit in her name as Tax Collector of the Town of Hague at the Evergreen Bank, Bolton Landing Office within 48 hours after receipt, all monies collected by her which are to the Supervisor.  All monies so deposited shall be paid to the Supervisor within 15 days after receipt.

 

Resolution # 10 – Petty Cash--Town Clerk/Tax Collector 

     Resolved, that the Supervisor be authorized to establish a petty cash fund for the Town Clerk not to exceed the amount of $25.00 and for the Tax Collector an amount not to exceed $100.00.

 

Resolution # 11 – Petty Cash/Town Park 

     Resolved, that the Supervisor be authorized to establish a petty cash fund not to exceed $50.00 for the Town Park for the period May to September 2006. 

 

 

Resolution # 12 – Petty Cash/Justice

     Resolved, that the Supervisor be authorized to establish a petty cash fund not to exceed $50.00 for the Town Justice. 

 

Resolution # 13 – Petty Cash/Supervisors Office 

     Resolved, that the Supervisor be authorized to establish a petty cash fund not to exceed $100.00 for his Office.

 

 

 

 

 

MOTION BY COUNCILWOMAN FRASIER,  SECONDED BY COUNCILMAN COUNCILMAN LAPOINTE TO ADOPT RESOLUTIONS NUMBERED 14 – 25

 

 

 

Resolution # 14 – American Legion Contract

      Resolved, that the Supervisor is authorized to enter into a contract with the American Legion Post #1538 for Memorial Day Celebrations for 2006 in an amount not to exceed $300 as per attached agreement.

 

Resolution # 15 – Hague Volunteer Fire Department, Inc.

     Resolved, that the Supervisor is authorized to enter into a contract with the Hague Volunteer Fire Department for fire protection and ambulance services for the year 2006 in an amount not to exceed $195,000 as per attached contract.

 

Resolution # 16 – Veterinarian

     Resolved, that the Supervisor be authorized to enter into a contract with Dr. Mack, VMD for housing of seized animals for the year 2006 in an amount not to exceed $150.00 as per attached agreement. 

 

Resolution # 17 – Hague Senior Citizens

     Resolved, that the Supervisor be authorized to enter into a contract with Hague Senior Citizens for an amount not to exceed $2,500 for the year 2006 as per attached agreement.

 

Resolution # 18 – Senior Citizen Transportation

     Resolved, that Community Action Agency will provide transportation once per month to Glens Falls for Hague Senior Citizens for the year 2006 in an amount of $185.00 per trip but not to exceed $2220 annually.

 

Resolution # 19 – Budget Officer Appointment

     Resolved, that Daniel Belden is named Budget Officer for the year 2006.

 

Resolution # 20 – Code Enforcement Officer 

     Resolved that Catherine Clark is named Code Enforcement Officer for the year 2006.

 

 

Resolution # 21 – Town Naturalist

     Resolved, that David DeFranco is named Town Naturalist for the year 2006.  

 

Resolution # 22 – Community Center Coordinator

     Resolved, that Bertha Dunsmore is named Community Center Coordinator for the year 2006.

 

 

Resolution # 23 – Health Officer

     Resolved, that the Town Board is designated as the Board of Health for the year 2006.

 

Resolution # 24 – Care Program Officer

     Resolved, that Sheryl Bailey is named Care Program Officer for the year 2006 and Viola Vassallo is named as Deputy Care Program Officer.

 

Resolution # 25 – Dog Control Officer/Animal Control Officer/Dog Enumerator

     Resolved, that _Linda Benway be named Dog Control/Animal Control Officer and Dog Enumerator for the year 2006.

 

Ayes:  Supervisor Belden, R. Gladu, A. Steitz, E. Frasier and T. LaPointe.  Motion carried.

 

MOTION BY COUNCILMAN LAPOINTE, SECONDED BY COUNCILMAN STEITZ TO ADOPT RESOLUTIONS NUMBERED 26 – 35

 

 

Resolution # 26 – Zoning Board of Appeals Chairman Appointment

     Resolved, that Robert Goetsch is named Zoning Board of Appeals Chairman for the year 2006.

 

Resolution # 27 – Planning Board Chairman Appointment

     Resolved, that David Swanson is named Chairman of the Planning Board for the 2006 year. 

 

Resolution # 28 – Zoning Board of Appeals Appointment

     Resolved, that Martin Fitzgerald II  is appointed as a member of the Zoning Board of Appeals for a term to expire December 31, 2012.

 

Resolution # 29 – Planning Board Appointment

     Resolved, that is appointed Roland Allen as a member of the Planning Board for a term to expire December 31, 2012.

 

Resolution # 30 – Town Park Commission Appointment

     Resolved, that Michele Gautreau   is reappointed as a member of the Town of Hague Park Commission for a term to expire December 31, 2008.

 

Resolution # 31 – Conferences & Training Sessions

     Resolved, that attendance at all conferences and training sessions be authorized by the Town Board prior to departure.  All receipts for expenses must be attached to purchase order prior to reimbursement and filed with the Bookkeeper immediately upon completion of Conference, Course or training session.  Reimbursement requests more than 45 days after sessions will not be paid.  

 

Resolution # 32 – Holiday Schedule

     Resolved, that the Town of Hague Employees shall have the following Holidays for the year 2006.

 

January 2                     New Years Day  

January 16                   Martin Luther King Jr. Day

February 20                 President’s Day (Washington’s Birthday -Floating)

May 29                        Memorial Day

July 4                           Independence Day

September 4                Labor Day

October 9                    Columbus Day Observed

November 7                Election Day

November 10              Veteran’s Day 

November 23              Thanksgiving Day

December 24               Christmas Eve (Offices will be closed Tues. Dec. 26)

December 25               Christmas Day

One’s Birthday           Floating Holiday

 

The Offices will also be closed January 1st, 2007 for New Years Day.

 

Resolution # 33 – Supervisors’ Committee Appointments

     Resolved, that the following Town Board Committee appointments recommended by the Supervisor be approved for 2006:

 

Assessor & Justice --------------------------------------------------Gladu/Steitz  

Buildings & Grounds/Community Center -----------------------LaPointe/Steitz  

Care Program --------------------------------------------------------Frasier/Steitz

Enhancement -------------------------------------------------------- Frasier/Steitz

Finance ---------------------------------------------------------------Frasier/Gladu   

Fire Department -----------------------------------------------------Steitz/Gladu  

Highway --------------------------------------------------------------Gladu/Lapointe

Insurance -------------------------------------------------------------Frasier/Gladu 

Museum & Historian -----------------------------------------------Frasier/LaPointe

Personnel -------------------------------------------------------------Gladu/Frasier  

Planning/Zoning/Storm water Mngmt/------------- -------------Gladu/LaPointe  

Recreation & Promotion -------------------------------------------LaPointe/Steitz 

Sewer District # 1 ---------------------------------------------------Belden/Steitz

Town Park & Beautification -------------------------------------- LaPointe/Steitz  

Transfer Station/Recycling Center--------------------------------Steitz/Gladu

Youth/SBA/Music in Park -----------------------------------------Frasier/LaPointe

 

 

 

 

 

 

 

Resolution # 34 – Salaries

     Resolved, that the Hague Town Board hereby fix salaries of the following Officers and employees for the year beginning January 1, 2006 at the amount respectively stated in the 2006 budget, and such salaries shall be payable at the stated time interval:

 

SALARY SCHEDULE

 

 

 

OFFICE

 

SALARY 2006

 

PAYABLE

 

 

 

 

 

Supervisor

 

 $      15,500.00

Annual

Weekly

Budget Officer

 

 $        1,850.00

Annual

Monthly

Deputy Supervisor

 

 $        3,000.00

Annual

Monthly

Supervisors Sec't/Bookkeeper

 

 $            15.40

Hourly

Weekly

Clerk - Full Time

 

 $            14.65

Hourly

Weekly

Clerk - PT Char fillin Diane

 

 $            14.00

Hourly

AP

PT Clerks, Court, PL, ZBA, BAR

 $              9.00

Hourly

Weekly

Councilmen 

4

 $        5,750.00

Annual

Monthly

Justice

 

 $        7,750.00

Annual

Weekly

Justice Clerk

 

 $              9.30

Hourly

Weekly

Highway Superintendent

 

 $      32,445.00

Annual

Weekly

Deputy Highway Superintendent

 

 $        2,000.00

Annual

Weekly

MEO Hwy Full Time

3

 $            15.70

Hourly

Weekly

MEO Hwy Full Time

1

 $            14.51

Hourly

Weekly

MEO LT Hwy Full Time

1

 $            13.21

Hourly

Weekly

MEO Hwy Part time

 

 $            11.70

Hourly

Weekly

Laborer Hwy Full Time

 

 $            10.97

Hourly

Weekly

Laborer Hwy Part Time

 

 $              7.80

Hourly

Weekly

Dog Control Officer

 

 $        2,600.00

Annual

Monthly

Animal Control Officer

 

 $        1,900.00

Annual

Monthly

Dog Enumerator

 

 $           350.00

Annual

Annual

Assessor

 

 $      18,540.00

Annual

Weekly

Assessor Clerk

 

 $            10.75

Hourly

Weekly

Board of Assessment Review 

5

 $            80.00

each

Session

Bd of Assess Review Sec't

 

 $            10.00

Hourly

Weekly

Zoning/Code Enforcement Officer

PT

 $      23,690.00

Annual

Weekly

Planning & Zoning Bds Sect

 

 $            10.00

Hourly

Weekly

Town Clerk

 

 $      13,000.00

Annual

Weekly

Tax Collector

 

 $        6,700.00

Annual

Weekly

Registrar of Vital Statistics

 

 $           650.00

Annual

Annual

Records Management Officer

 

 $           800.00

Annual

Semi-Annual

Town Attorney

 

 $      19,000.00

Annual

Monthly

Com Ctr Cust & Park Maint Work

 

 $            11.55

Hourly

Weekly

Park Attendants

 

 $              7.55

Hourly

Weekly

Lifeguards

2

 $              8.85

Hourly

Weekly

Visitor Center Attendants

2

 $              7.80

Hourly

Weekly

Ski Trail Groomer

 

 $              7.80

Hourly

Weekly

Historian

 

 $        2,200.00

Annual

Monthly

Bd Elections-Custod&Inspect

 

 $        1,200.00

Pd WC

New'06

Sewer Dist Plant Operator

 

 $      32,500.00

Annual

Weekly

Sewer Dist Plant Laborer

 

 $            11.25

Hourly

Weekly

Sewer Dist Rent Collector 

 

 $           800.00

Annual

Semi-Annual

Planning & Zoning Bds

 

 $            25.00

each

Reg Mtng

 

Resolution # 35 – Procurement Policy

     Resolved, that the Following Procurement Policy be adopted for the year 2006.

 

PROCUREMENT POLICY

 

Section 104-b of the General Municipal Law (GML) requires every Town to adopt internal policies and procedures governing all procurement of goods and services not subject to the bidding requirements of GML, Section 103 or any other law, and

 

Comments were solicited from those officers of the Town involved with procurement policies and procedures:

 

Every prospective purchase of goods or services shall be evaluated to determine the applicability of GML Section 103. Every Town Officer, Board, Department Head or other personnel with the requisite purchasing authority shall estimate the cumulative amount of the items of supply or equipment needed in a given fiscal year. The estimate shall include the canvass of other Town Departments and past history to determine the likely yearly value of the conclusions reached shall be documented and kept with the file or other documentation supporting the purchase activity.

 

All purchases of supplies or equipment that will exceed $10,000 in the fiscal year and public works contracts over $20,000 shall be formally bid pursuant to GML Section 103.

 

(A)  All estimated purchases of :

Greater than $1.00 but less than $500 may be authorized by Town Officials with purchasing authority, namely: the Supervisor, The Deputy Supervisor, Town Board Committee Chairpersons and the Highway Superintendent.

 

Greater than $500 but less than $4500 requires an oral and/or fax request for goods and an oral/written/fax quotes from a minimum of (two) 2 vendors and approval from the Committee overseeing the Department ordering.

 

Greater than $4500 but less than $10,000 requires a written request for proposal (RFP) and written/fax quotes from a minimum of three (3) vendors and approval of the Town Board.

                       

(B)   All estimated public works contracts of:

      Greater that $1.00 but less than $1500 may be authorized by Town Official

      with purchasing authority: namely: The Supervisor, The Deputy Supervisor,

      Town Board Committee Chairperson and the Highway Superintendent.

 

    Greater than $1500 but less than $5,000 requires an oral/fax/written Request    

    For Proposal (RFP) for public works and an oral/fax/written quotes from a

    minimum of two (2) vendors and approval from the appropriate Committee.  

 

      Greater than $5,000 but less than $10,000 requires a written Request For

      Proposal (RFP) and written/fax quotes from a minimum of two (2) vendors

      and approval of the Town Board. 

 

                               Greater than $10,000 but less than $20,000 requires a written RFP and

                               fax/proposals from a minimum of three (3) vendors and approval of the Town

                               Board.

 

     Any written RFP (Request for Proposal) shall describe the desired goods, quantity and the

     particulars of delivery.  The purchaser shall compile a list of all vendors from whom

     written/fax/oral quotes have been requested and the written/fax/oral quotes offered.

 

    All information gathered in complying with the procedures of this guideline shall be

    preserved and filed with the purchase order in the Office of the Supervisor with the

    documentation supporting the subsequent purchase or public works contract.

 

     The lowest responsible proposal or quote shall be awarded the purchase of public works

     contract unless the purchaser prepares a written justification providing reasons why it is in the

     best interest of the Town and its taxpayers to make an award to other than the low bidder.  If a

     bidder is not deemed responsible; facts supporting that judgment shall also be documented

     and filed with the record supporting the procurement.

 

     A good faith effort shall be made to obtain the required number of proposals or quotations.  If

     the purchaser is unable to obtain the required number of proposals or quotations, the

     purchaser shall document the attempt made at obtaining the proposals.  In no event shall the

     inability to obtain the proposals or quotes be a bar to the procurement.

 

     Except when directed by the Town Board, no solicitation of written proposal or quotations

     shall be required under the following circumstances: 

 

a.       Acquisition of professional services;

b.      Emergencies:

c.       Sole source situations:

d.      Goods purchased from another government agency.

 

     The Town Board shall review this policy annually.

 

Additionally the above guidelines will not deem it unnecessary to obtain a purchase order. 

 

All purchases MUST be accompanied by a duly signed and completed purchase order. 

 

The Highway Superintendent should obtain Supervisor or Committee approval prior to the issuance of any general fund purchase order.  

 

*****************************************************************************

 

 

 

 

 

 

 

 

 

 

 

 

 

The Supervisor is appointing Arthur Steitz as Deputy Supervisor. 

 

The Highway Superintendent is appointing Chester Frasier as Deputy Highway Superintendent.

 

The Town Attorney for the year 2006 will be Dominick Viscardi.   

 

The Supervisor names Arthur Steitz as the Alternate Delegate for the Association of Towns Meeting held in February 2006.

 

Certificate of Appreciation Certificate was given to Robert Patchett for his dedication to the Hague Town Board.

 

RESOLUTION No. 36 OF 2006

 

RESOLUTION HONORING LUDOLF MEGOW

 

RESOLUTION INTRODUCED BY THE ENTIRE HAGUE TOWN BOARD

 

WHEREAS,          LU MEGOW moved by his desire for pubic service elected to run for the Town Board.  Was elected to his term on January 1, 1994 and subsequently re-elected twice.  LU MEGOW while serving as a member of various Town Board Committees discharged his duties with quiet efficiency and professionalism, and

 

WHEREAS,          LU MEGOW’S work and dedication to Hague was recognized by the Hague Senior Citizens by naming him Hague Senior Citizen of the year in 2001, and

 

WHEREAS,          LU MEGOW  was recognized by the Warren County Board of Supervisors in 1987 as Warren County Outstanding Contribution by a Senior Citizen for his humanitarian efforts and service, and

 

WHEREAS,          LU MEGOW has been a member of the Hague Volunteer Fire Department since 1987 and LU MEGOW in his life efforts to become a valuable member of the Emergency Squad embarked on a rigorous training schedule achieving certification as an Emergency Medical Technician, as an Advanced Life Support Technician and as an Advanced Life Support Level III Technician, and

 

WHEREAS,          LU MEGOW’S service to his fellow citizens for his long years as a Town Board member and as a member of the Hague Volunteer Fire Department and Emergency Squad set a high bench mark for others to meet, and

 

WHEREAS,          LU MEGOW’S life has been dedicated to serve his fellow citizens with professionalism and high ethical standards, NOW, THEREFORE, BE IT

 

RESOLVED,       that the Hague Town Board acknowledge LU MEGOW’S invaluable service and dedication to our Town and wish him a long and healthy life.

 

DULY ADOPTED BY UNANIMOUS VOTE ON THIS 5TH DAY OF JANUARY 2006:

BY: SUPERVISOR D. BELDEN, COUNCILMEN R. GLADU, A. STEITZ, T. LAPOINTE

AND COUNCILWOMAN E. FRASIER.

 

 

 

Resolution #37 of 2006 Rudolph Meola

 

RESOLUTION TO EXPRESS APPRECIATION TO

 RUDOLPH MEOLA

 

RESOLUTION INTRODUCED BY THE ENTIRE MEMBERS OF THE HAGUE TOWN BOARD

 

WHEREAS,          RUDOLPH MEOLA HAS SERVED HIS COMMUNITY AS A MEMBER OF VARIOUS APPOINTED BOARDS, AS A MEMBER OF THE WARREN COUNTY YOUTH BUREAU AND AS A MEMBER OF THE ENHANCEMENT COMMITTEE AND MUSEUM COMMITTEE, AND

 

 WHEREAS,         RUDOLPH MEOLA WAS A LEADER IN THE ESTABLISHMENT OF THE MUSEUM COMMITTEE AND THE ENHANCEMENT TO THE DOWNTOWN AREA, ALONG WITH CONTINUING TO WORK ON RECEIVING GRANT FUNDING FOR THE SUMMER YOUTH PROGRAMS, AND

 

WHEREAS,          RUDOLPH MEOLA HAS FAITHFULLY SERVED THE TOWN OF HAGUE AS DEPUTY SUPERVISOR FOR SIX YEARS, AND

 

WHEREAS,          RUDOLPH MEOLA DEVOTED MANY HOURS TO HIS OFFICIAL DUTIES, AND

 

WHEREAS,          RUDOLPH MEOLA HAS CONTINUED TO NEGOTIATE THE SUMMER YOUTH PROGRAM WITH SILVER BAY ASSOCIATION FOR THE HAGUE CHILDREN FOR NUMEROUS YEARS, AND

 

WHEREAS,          RUDOLPH MEOLA HAS ALWAYS BEEN INTERESTED IN PROVIDING OUR YOUTH WITH EDUCATIONAL PROGRAMS THRU THE YOUTH COMMITTEE, AND

 

WHEREAS,          RUDOLPH MEOLA HAS BEEN A VALUED MEMBER OF THE HAGUE TOWN BOARD FOR 11 YEARS, CONTRIBUTING TO MAKING IT AND EFFICIENT AND EFFECTIVE BOARD FOR REPRESENTATIVE GOVERNMENT, NOW THEREFORE BE IT

 

RESOLVED,         THAT WE THE MEMBERS OF THE HAGUE TOWN BOARD, RECOGNIZE RUDY’S EFFORTS FOR THE TOWN OF HAGUE AND EXPRESS OUR SINCEREST THANKS AND APPRECIATION FOR ALL OF HIS EFFORTS AND WISH HIM GOOD LUCK AND GOD SPEED IN ALL HIS FUTURE ENDEAVORS.

 

DULY ADOPTED BY UNANIMOUS VOTE ON THIS 5TH DAY OF JANUARY 2006:

BY:  SUPERVISOR D. BELDEN, COUNCILMEN R. GLADU, A. STEITZ, T. LAPOINTE

AND COUNCILWOMAN E. FRASIER. 

 

 

Motion by R. Gladu, seconded by E. Frasier to adjourn meeting at 7:20 pm.

 All voting yes.  Motion carried.

 

Respectfully submitted,

 

 

 

Deborah F. Manning

Town Clerk